University of Leeds


SAP training - Viewing SAP Documentation

Viewing Word 97 Files

If you have Word 97 installed on your machine, depending on your browser the file will open in the browser window or Word 97 itself.

If the file opens in the browser, the Word toolbar(s) will appear as well. If you want to print part or all of the document, press Ctrl + P.

If it opens in Word, you may get a dialog box (see example below). Click on Read Only and the file will open. You will be able to print the document, but will not be able to save any modifications.


For those of you who don't have Word 97, a Word viewer can be downloaded from the Microsoft web site. The viewer will allow users with Word 6 (Windows 3.1/95/NT) to access the reporting documentation.

dialog box 

Viewing PDF Files

In order to view SAP documentation in PDF format, you will need to have a copy of Adobe Acrobat Reader installed. SAP documents can be viewed with Acrobat Reader version 3 and above.
To check whether the software is already installed, click on any link to a PDF file.
If you have Netscape v.4 or above or Internet Explorer v.3 or above, the document will open in the browser window.
If you have a different browser to those listed above, a dialog box may appear. Deselect 'Always ask before opening this type of file' and select 'Open this file from its current location'. Click on OK. The file will open in Acrobat Reader.

If the file doesn't open, you'll need to follow these steps:

1. Click on the link to the appropriate file below. Due to space, only the Windows versions of the Reader are available here. See for other platform versions (i.e. Mac, Unix, Linux).

Windows 3.1 AR16e301.exe (version 3.01, 3.9MB)
Windows 97/98/NT 4.0 AR405eng.exe (version 4.05, 5.7MB)

2. When prompted, save the file to your hard disk. Depending on the speed of your machine, it may take a minute for the save prompt to appear.

3. When the file has completed saving, find the file (i.e. using Windows Explorer) and double-click on it.

4. The install procedure will start automatically. The files will be unpacked; then you'll be prompted to choose a destination location. Accept the defaults and click on Next. The installation procedure will complete itself. You may get a message about restarting the machine (usually if you're using Windows NT) - you can safely ignore this. It usually takes no longer than a few minutes to install completely.

5. If you click on a link to a PDF file now, the file will open.

Any queries or comments regarding SAP documentation should be directed to:
Tim Hunnybun, SAP Training Co-ordinator, Extension: 31396, Email:


Contact us

Telephone: + 44 (0) 113 343 3333

Send your feedback or find key contact details.